iTrack™ is the unique and powerful industry solution for tracking and managing international distributors.

iTrack allows the Producer or Sales Agent to manage the distribution and releasing activity of its territory distributors. It supports the entire distribution process from Release Planning down to the final Ultimates and Cash on Cash Reporting. The iTrack Royalty Deal Definition and Calculation Workbench is the most complete integration of Licensing, Budgeting, Estimation, Distributor Reporting, and Ultimates Reporting available anywhere in a rights management software package.

Below are some of its special features:

Management of Budgets

Customizable templates allow you to create a standard layout for P&A Budgets that include information such as projected admissions, prints and screens, and estimated box office, along with the detailed and summary levels of budgeting such as media and advertising, creative costs, publicity, promotions, print costs, and competitive release information. Multiple budget revision history records can be maintained. Microsoft Excel reporting generates a concise one page outline for executive review.

P&A Analysis Reporting

P&A Analysis allows for a detailed and graphical presentation of budget breakdowns compared to other releases in the same territory, or alternately to other titles in other territories. User may select multiple titles for comparative analysis. Graphical breakdowns in Microsoft Excel assist with the analysis process.

License Activity Tracking

This application allows for a quick listing and update of distributor agreements by title with identification of last statement, overage status, pay and free TV sale status, and updates to release activity event dates (e.g. theatrical release, video release, first pay TV release, first free TV release, etc.). Event activity (both estimated and actual) feeds the iRights Events system to automatically coordinate license period and holdback dates as well as payment schedules.

Box Office Tracking

The Box Office Tracking application maintains summary and detailed records of Box Office activity and video releasing. The summary presentation by title within territory includes opening and lifetime admissions and box office, weeks run, prints, screens, as well as the rental rate, print, and advertising costs that are interfaced from the corresponding P&A Budget. Detailed reporting by week includes weekly and day by day breakdowns of all activity. Tracking supports week by week reporting as well as cumulative reports. Currency values are recorded in local currency, reporting currency, and home currency with correct net accumulations based on weekly exchange rates. Ranks and net change % for week-to-week are tracked as well as the reporting source and comments on the weeks run.

Distributor Report Maintenance

The Distributor Report application is designed to record each period statement of distribution activity by a distributor. Special templates can be customized to allow the entry format of report details to match the layout as reported by the distributor. A top summary sheet for each distributor’s report includes the distributor, license agreement, title, reporting territory, reporting currency, and exchange rates as well as roll-ups of period and total share amounts. An approval status allows for review and final approval with lockdown or identification of issues. Presentations of the statement include Report Details with a complete detailed breakdown of reported gross, expenses, fees, and licensor share by right for period and total to date; Report Summary with a summary of gross, expenses, fees, and licensor share by right; and Distribution Report that summarizes all reports for this title and distributor.

Distributor reports can be for a single territory or can be a combined report for multiple territories, each with their own local currency that rolls up to the combined reporting currency values.

Distribution Report

The Distribution Report allows for general reporting of all distributor report activity. Selections include title, licensee, territory, license no., and report date range. The report details distributor reports by gross revenue and expenses by right, and includes invoice and payment history. A variety of specially formatted Microsoft Excel reports are available, which include various breakdowns by distributor and by property.

Royalty Tracking Report

A Royalty Tracking report outlines distributor reporting activity by title or distributor, highlighting the reporting status, by right, as well as the most recent report period, received date, along with theatrical and video release dates.

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